KCL Software Solutions

CIOC Data Management

Deleting and Restoring Records in CIOC

This How-To document is for you if... you want to understand the record deletion process in CIOC you want to understand the difference between deleted records and records marked for future deletion ...

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Feedback / Suggestions vs. Update / Add Records

What is Feedback? Feedback should be thought of as a "suggestion" rather than an update. Feedback can come from a variety of places, including... from a member of the public or an agency through...

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Validating Links in Records

Organizations probably will not let you know when a website address address has changed, and the result can be annoying or embarrassing if the link goes nowhere or somewhere inappropriate. Checking broken links...

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Adding Accented Characters to your Text

If using Windows, you can add accented characters during data entry by making use of your ALT key and the numeric key pads located down the right side of your keyboard. Using the numbers along the top row of yo...

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Use HTML in record contents

CIOC allows HTML to be used in the contents of various fields, most notably the description and comments fields. Although this feature can be very useful for adding special formatting to records, it must be use...

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Field Reference - Online Resources Software

See the attached documents which reference the list of available fields in CIOC Online Resources Software. Community Information The attached document contains information about the following fields: ...

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Considerations for Editing a NUM / VNUM

What are NUMs / VNUMS used for? The NUM is the human-assigned record number, comprised of a 3-letter Agency Code and a 4- or 5- digit number. In the Volunteer Module, the VNUM is very similar, with a V- ap...

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Taxonomy Activation Toolkit Overview

There are six built-in tools to help you manage your AIRS Taxonomy Activations according to best practices. To access these tools, you must be a Super User; in a multi-tenant database you will require Global Su...

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Using a Spell Checker

The instructions on using your Spell Checker depend on your browser: Chrome FireFox Safari: Turn on or adjust settings via Edit > Spelling and Grammar Opera Internet Explorer: Turn on or adj...

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Feedback "Keys" and Passwords

It is very common for databases to have a subset of their records that are accessible to staff, but not available to the public. This can include non-public records, or records that are very far past their upda...

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